Fix It Before It Breaks
Emergency repairs destroy profits. AI tracks your equipment, predicts failures, and helps you budget for replacements before they become emergencies.
Maintenance Intelligence
Lifecycle Tracking
Tracks the age and condition of every major system (HVAC, roof, water heater) across your portfolio.
Failure Prediction
Uses industry data to predict when equipment is approaching end-of-life, so you can replace it proactively.
Preventative Schedule
Automatically creates schedules for filter changes, gutter cleaning, and inspections to extend lifespan.
Repair vs Replace
AI analyzes repair costs vs new equipment price to recommend the most financially sound decision.
Warranty Management
Stores warranty info and alerts you if a repair is covered, potentially saving you thousands.
Vendor Optimization
Suggests the best vendor for specific equipment based on past performance and specialties.
How It Works
Inventory
Photo scan your equipment tags
AI Analysis
Determines age and lifespan data
Risk Score
Assigns failure probability
Plan
Schedule proactive replacement
What the AI Agent Tracks
Our AI maintains a comprehensive database on every piece of equipment in your portfolio, updating continuously as maintenance events occur.
Equipment Identity
- Make & Model - Extracted automatically from equipment tag photos
- Serial Number - For warranty lookups and manufacturer recalls
- Install Date - When the equipment was first put into service
- Location - Which property and unit the equipment serves
Lifespan Intelligence
- Expected Lifespan - Industry-standard data (e.g., water heaters: 10 years, HVAC: 15-20 years)
- Current Age - Years since installation, calculated automatically
- Remaining Life % - How much useful life remains based on age and condition
- Failure Probability - Risk score updated after every service event
Service History
- All Repairs - Date, issue description, cost, and vendor for every service call
- Parts Replaced - Which components were swapped and when
- Total Repair Cost - Cumulative spending for repair vs. replace analysis
- Repair Frequency - How often issues occur (indicates declining health)
Warranty & Cost Data
- Warranty Expiration - Never pay for a covered repair again
- Original Purchase Price - For depreciation and ROI calculations
- Replacement Cost Estimate - Current market price for new equipment
- Condition Rating - 1-10 score based on inspections and service events
25+ Equipment Types Supported
Our AI has lifespan data for every major system in a rental property, from HVAC to smoke detectors.
HVAC / AC
Avg: 15 yrs
Furnace
Avg: 18 yrs
Heat Pump
Avg: 15 yrs
Water Heater
Avg: 10 yrs
Tankless WH
Avg: 20 yrs
Refrigerator
Avg: 14 yrs
Dishwasher
Avg: 10 yrs
Washer
Avg: 12 yrs
Dryer
Avg: 13 yrs
Oven/Range
Avg: 15 yrs
Garbage Disposal
Avg: 10 yrs
Roof
Avg: 25 yrs
Garage Door
Avg: 20 yrs
Sump Pump
Avg: 10 yrs
Smoke Detector
Avg: 10 yrs
How the AI Makes Decisions
The AI combines multiple data points to give you actionable recommendations, not just raw data.
Failure Prediction
If a water heater is 12 years old (10-year average lifespan) with 3 repairs in the last year, AI assigns 85% failure risk and recommends proactive replacement.
Repair vs Replace
When total repair costs exceed 50% of replacement cost and equipment is past 75% of expected lifespan, AI recommends replacement over another repair.
Warranty Check
Before scheduling any repair, AI checks warranty status. If covered, it alerts you and provides manufacturer contact info to file a claim.
Frequently Asked Questions
How does it know my equipment details?
You can upload photos of serial number plates during inspections. Our AI extracts make, model, and age automatically.
Can it really predict failures?
It predicts risk probability based on actuarial data. For example, a 12-year-old water heater has an 80% risk of failure within 2 years.
Does it help with budgeting?
Yes! It generates a CapEx budget forecast for the next 1, 5, and 10 years so you know how much to save.
What systems can it track?
Everything from major systems (roof, HVAC, plumbing) to appliances (fridge, dishwasher) and cosmetic items (carpet, paint).
How does it save money?
Emergency repairs cost 3-4x more than planned replacements. Avoiding after-hours calls and water damage saves thousands.
Does it integrate with maintenance requests?
Yes. If a tenant reports an issue with a tracked item, the AI shows you its history and warranty status immediately.
Related Features
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